Book Template Index

Your book index helps your readers locate specific information within your book. This is located at the back of the book (BOB) for easy reference. A table of contents presents your book in order by headings. An index acts as a reference to look up and find where certain words or subjects appear within the book.

Depending on the genre and subject matter of your works, an index might be desirable for your reader or even necessary. A book template index is a section properly placed within the book with the heading “Index” ready for you to insert your chosen reference words. The Index heading should be one that is included in the table of contents.

In your book template go to the heading marked Index. In MSWord, click on “References” and then “Mark Entry” and go through the book marking where the word appears. By creating your index this way the words will appear the same, capitalized or not, singular or plural and so on in your index as they do within the pages of your book.

You can mark the word one time or select “Mark All” and each page number where the word appears will be in your index next to the word. The mark all option can create numerous page numbers in your index for each word depending on how many times the word appears in your book. More common words can create many page numbers in your index. This is acceptable as long as you believe readers will search the term in your book. An index can be a page or dozens of pages depending on how large your book is, how many terms you mark, and how many times they appear in your text throughout the writing.

Mark all the main headings, subheadings and words readers might look for. A good rule of thumb is to mark people, places, and things first. Then consider ideas, formulas, and subject specific words for your index. Then to build your index come back to the Index section and choose “Insert Index” (also under “References” in Word.) This is a simple list of words listed alphabetically for reference referred to as a concordance. An index that is a complete map of your book with cross references and categories or grouped concepts can also be constructed.

When choosing words and phrases for your index before marking them think about the who, what, where, why, when, and how relevancy of the term as the words pertain to the subject matter. Think about the times you have referred to an index in a book and why and what you searched for. Evaluate each entry for your index. Consider your audience and what they might need or want to refer to in your book.

• Do not just mark people’s names or place because they appear in your book unless they have some significance.
• Do not over mark your book with the same or very similar terms such as marking:
“book” “book template” and “template” when “book template” will suffice.
• Do not mark phrases unless they are in some way significant.
Example: Do not mark “use a book template index”
Instead mark: “book template index”

IMPORTANT: The index must be updated every time after you make any changes in the book.
Before you convert your book to a PDF, print or other final format, make sure the last thing you do is update your Table of Contents and Index.

See book templates with properly prepared Index locations.